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NEW HAMPSHIRE SECRETARY OF
STATE: CORPORATIONS AND LLC'S
Info from the New Hampshire
Corporation Division
The Corporation Division is responsible
for the statutory filing of business entities, trademarks and trade
names and numerous miscellaneous filings. The Division is
responsible for recording all required information regarding
business entities and making this information available to the
public. We strive to maintain and provide critical
legal information that the business community and New Hampshire
citizens rely upon, providing outstanding service in a
business-friendly and effective manner.
Receive your Annual Report Reminder Notice by email!
You asked and we delivered! To receive your Annual Report
Reminder Notice by email, click
here to
complete the online request form.
Who needs to file? If your entity is registered as a
Corporation, Limited Liability Company, Professional Corporation,
Professional LLC, Limited Liability Partnership, New Hampshire
Investment Trust, Consumer Cooperative, Cooperative
Marketing and Rural Electrification Association, you need to file
annually.
Note: You will need your Business
Identification Number to enroll. If you do not have it handy, you
may easily look it up by using our Business
Name Lookup tool.
FOR YOUR INFORMATION: A representative
from the U.S. Small Business Administration will
be at the Corporation Division office to offer assistance
and/or direct you to the appropriate resources to help get
you started in your new business. Click here for
more information.
Please select a link for the
forms below that best suit your business needs:
Corporations
Limited Liability Companies
Limited Liability Partnerships
Non Profits
Trade Names
Investment Trust
Limited Partnerships
Trademarks
Miscellaneous
Name Availability
Guidelines
Consent Letter Examples
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Do I have to register?
A person conducting business under any name
other than his/her own legal name must register. For example,
John D. Smith doing business as "John D. Smith" does
not have to
register; however, if he conducts business as "John Smith
Enterprises" he does have
to register as "Enterprises" is not part of his legal name.
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What are the consequences of not
registering my business?
You do not have the authority to conduct any business
(including advertising) under any name other than your own
personal legal name until that name is registered with this
office. The Secretary of State’s office is not an enforcement
agency. However, not registering can have consequences with
other agencies or institutions.
-
Do you offer
information on resources to get my business started?
Information for resources available for starting a business in
New Hampshire may be found at the State
of N. H. Economic Development Division, New Hampshire Business
Resource Center official
website. Links to our registration forms that may be downloaded
can be found under Forms
and Laws in our
navigation bar to the left (visible on all pages of our
website). You can also contact the U.S. Small Business
Administration at www.sba.gov/nh or
call Alice Zachos at 603 225-1607 or Miguel Moralez at 603
225-1601.
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What is the difference between a
corporation and a limited liability company? How does an "S"
corporation differ from a corporation?
The structure your business assumes is important in
determining your limitations and liabilities. If you are unsure
of what entity would be most beneficial for your business, your
accountant or attorney can help you decide what type of business
structure best fits your needs. For a description of the types
of business entities in New Hampshire, please follow this link: Types
of Business Entities in New Hampshire.
-
Can I register on-line?
On-line registration is not available at this time. Our
goal is to provide this valuable service at a future date.
-
May we conduct on-line searches
for name availability?
An on-line search for name availability is not available
at this time.
-
When I register my company name,
will I receive an ID number too?
We can provide you with a unique number assigned to each
business entity who registers with the State of New Hampshire.
If you would like to apply for a Federal or Employer ID #
(FEIN), you can apply online at the IRS website by following this
link, download the application form here or
you can contact the IRS at 1-800-829-4933.
-
May I get a copy of annual report
/ articles / certificate of good standing?
Copies and Certificates may
be ordered in writing from the Secretary of State. Plain copies
are free for the first 20 pages. Requests that exceed 20 pages
cost $.50 per page beginning from page one.
Certified copies are
$1.00 per page and $5.00 for the Certified Jacket. The
Secretary of State’s office will invoice for this service.
Certificates of Good Standing cost
$5.00 each and must be pre-paid.
Expedited service is
available in the office for an additional $25.00.
-
What is the status of my
registration?
For the status of your registration, kindly call our
information line at 603-271-3246. The line is open from 8:30
a.m. to 4:00 p.m.
Be prepared to give the operator the name you are registering
and the date the form was mailed or hand-delivered to our
office.
-
Who are the owners, agents and
officers of a particular business?
Please visit the Business Name Lookup section of our
website to view the most recently filed annual report.
Otherwise, this information is available by calling our
information line at 603-271-3246. The line is open during
business hours from 8:30 a.m. to 4:00 p.m. Be prepared to give
the operator the name of the business you are inquiring about
and what information is required.
-
What forms of
payment do you accept?
We accept check, money order, ACH e-account or cash payment.
Cash will only be accepted if payment is in the exact amount
owed. Checks should be made payable to "State
of New
Hampshire".
Credit card payment is accepted for on-line filing of annual
reports only (Mastercard and VISA only).
To establish an e-account, you may contact our Accounting Dept.
at 603-271-3242.
Please note: At this time, we cannot accept credit cards with
an address outside of the United States.
-
What are your hours of operation?
The Corporation Division office is open for business from
8:30 a.m. to 4:00 p.m. Our telephone lines are open from 8:00
a.m. to 4:30 p.m.
-
How do I get a resale certificate?
Please refer to the Dept. of Revenue
Administration websitehttp://www.nh.gov/revenue/taxpayer/resalecert.htm
-
Must a name
reservation be filed at the same time as a corporation or
limited liability company?
No, an application for
reservation of name (Form 1) is
not to be filed at
the same time as the certificate of formation or articles of
incorporation is filed. A reservation of name is filed prior to
the filing of the certificate of formation or articles of
incorporation, to:
a.) insure the name is available prior to completing the
certificate of formation, articles of incorporation or other
documentation. In the event the name is not available, the need
to rewrite the forms and other documentation is avoided.
b.) hold the name (if available) for a period of 120 days to
allow that amount of time for the preparation of the documents,
without the danger of losing the name.
Note: Name reservations cannot
be filed for a trade name or nonprofit corporation.
By filing the certificate of formation
or articles of incorporation, the entity's name is
registered and protected as long as the LLC or corporation
remains active on our records.
-
Can I file a name reservation for
a nonprofit or a trade name?
A reservation of name is used for a limited
liability company, for-profit corporation, limited liability
partnership, limited partnership or investment trust name.
Names cannot be reserved for nonprofits or trade names prior to
filing the documents.
-
Must I file bylaws or operating
agreements with the Secretary of State’s office?
No; bylaws and operating agreements are not
filed in this office. The Secretary of State’s office only
files articles of agreement (for a nonprofit corporation),
articles of incorporation (for a for-profit corporation), and
certificates of formation (for a limited liability company).
-
To what address will the
acknowledgements for filings of corporations and limited
liability company forms be sent?
Acknowledgements will be mailed to the address
of the person or entity filing the documents.
-
How does my nonprofit obtain tax
exempt status?
Tax exempt status [501 C (3)] is obtained through the
Internal Revenue Service. Please refer to FAQ's
regarding Applying for Tax Exemption.
-
How do I convert my existing
entity to a limited liability company?
You must file a certificate of conversion,
together with a certificate of formation and form SRA. All
three forms with their fees must be submitted together.
-
Can I convert
my existing corporation to a limited liability company which is
already filed with the N.H. Secretary of State?
No; the limited liability company is created at
the time the conversion forms are filed. If the limited
liability company has already been formed, it cannot be created
as a result of the conversion.
-
Can
a N.H. limited liability company convert to a N.H. corporation?
No; current law does not allow for a N.H.
limited liability company to convert to a NH corporation.
-
Do I need any other
license or certification to conduct my business?
There is no further licensing
with this office, however, there may be a requirement for a
license or certificate from another agency. Follow this link to
the New
Hampshire Employment Security website to
find out if you need additional licensing or certification.
-
What
are my future obligations with the Department of State's office
after I register my business?
Corporation, Professional
Corporation, Limited Liability Company, Professional
Limited Liability Company, Consumer Cooperative,
Business Trust
|
An annual report and filing fee for
these business types is due by April 1st of each year
following the year of registration |
|
Investment Trust, Limited
Liability Partnership, Agricultural Cooperative |
An annual filing fee for these
business types is due by April 1st of each year
following the year of registration
|
|
Trade Name |
Must be renewed every five (5)
years to remain active
|
|
Nonprofit |
A report and filing fee for these
business types is due by December 31st every five (5)
years pursuant to RSA 292
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