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NEW JERSEY SECRETARY OF
STATE: CORPORATIONS AND LLC'S
Business Registration & Records
FORMATION AND REGISTRATION
Depending on the type of business you operate, you will need to take
one or two steps for your business to be properly documented in New
Jersey.
OVERVIEW
Step 1: If your
business is a legal entity such as a corporation, limited
partnership, or limited liability company, you must file formation
or authorization documents for the public record. General
partnerships and sole proprietors are not subject to this first
step.
Legal entities are subject to annual report filing requirements.
Corporations will also be subject to the corporation business tax
from the date of formation to the legal date of dissolution.
Step 2: All
businesses must register for tax purposes.
SPECIAL CONSIDERATION: If
you only need to withhold payroll taxes for an employee(s) who
reside in NJ and you are not conducting business operations in this
State, fill out and submit paper form NJ-REG,
pages 17-19.
Step 1 - RECORDING NEW BUSINESS ENTITIES
Step 1 applies to all New Jersey (domestic) and out-of-state
(foreign) corporations, limited liability companies, limited
partnerships and limited liability partnerships. You must file an
original formation/authorization certificate with the State of New
Jersey. The filing process can be completed online.
All profit businesses (domestic and foreign) and foreign non-profits
must pay a filing fee of $125. The filing fee for domestic
non-profits is $75.00.
If you choose not to record your business online, you may download
the forms and instructions, which are found in the Business
Registration Packet.
SPECIAL CONSIDERATION: Out-of-state
businesses that believe they do not have state tax nexus will file a paper
form NJ-REG (Step
2) in order to obtain a Business Registration Certificate. Business
entities that file form NJ-REG only will be subject to a nexus
review, initiated and conducted by the Division of Taxation.
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Step 2 - REGISTERING ALL BUSINESSES FOR TAX & EMPLOYER PURPOSES
Step 2 applies to all businesses. You must file Form NJ-REG to be
registered for tax and employer purposes (Step 2). Online registration is
available.
Filing Form NJ-REG ensures that your business is registered under
the correct tax identification number and that you will receive the
proper returns and notices. Normally, you will use your federal
identification number (FEIN) as the New Jersey tax identification
number. A business with employees must obtain
a FEIN. If you do not have a federal identification number for your
business, you may apply for one as you fill out the online
NJ-REG or
you may apply directly to the IRS online.
If you are subject to the entity formation/authorization filing in
Step 1 above, you may submit both the business entity and the tax
registration filings together. The NJ-REG, however, must be filed
within 60 days of filing the new business entity if the
registrations are submitted separately.
If you choose not to register online, you may download the paper
forms and instructions, which are found in the Business
Registration Packet.
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PROOF OF REGISTRATION
Businesses planning to contract with any public agency in New
Jersey, including state agencies, local governments,
colleges/universities and local school boards as well as with casino
licensees will be required to provide a Business Registration
Certificate as proof of registration. To obtain a Business
Registration Certificate, you must have filed Form NJ-REG.
FLEA MARKETS or SEASONAL OPERATIONS
There is no distinction for a temporary registration for flea
markets or seasonal operations. These types of businesses should
also complete the Public Entity Filing and the tax/employer
registration (Steps 1 and 2 above) as appropriate for the business
activity.
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CHOOSING A NAME FOR YOUR BUSINESS
Reviewing Names on File
Before choosing a name, you may review business
names on
file with New Jersey online free of charge. If you want assistance
in checking the availability of a business name, you may call the
Division at 609.292.9292. Fees apply for this service.
A business formed outside of New Jersey must use the exact name that
is on the formation document in its home state. If that name is
already being used by another business entity in this state, the
foreign business will need to establish a secondary or 'doing
business as" name for New Jersey purposes. Only foreign (non-New
Jersey) businesses may use
a "dba" name.
When a "dba" is designated, online registration is not available.
Name Availability Check and Name Reservation Services
You may check on the availability of a business name by calling the
Division at 609.292.9292. Fees apply for this service. You may alsoreserve
an available name prior
to filing a formation/authorization document. The length of time the
reservation is in effect depends on the type of business
Alternate/Fictitious Names
These types of names may also be used to conduct business in this
state. Alternate/Fictitious
names must
be registered by completing a form appropriate for the business
type. This service currently is not available online.
Trade names for sole proprietorships should be filed at the county
level at the County Clerk's office.
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HELPFUL LINKS FOR NEW BUSINESSES
New Jersey Business Portal
NJ Division of Taxation
NJ Department of Labor, Division of Employer Accounts
Application for Federal Employer Identification Number (FEIN)
FEIN Online
Small Business Workshops
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